The right hand of every club committee.
A not-for-profit online service for incorporated associations and community clubs. Members, fees, notices, meetings, votes and compliance deadlines in one simple place — so volunteers can spend their evenings on the club, not the paperwork.
- Renewal reminders sent to 112 membersDone
- AGM notice issued with proxy form21 days’ notice
- Quorum check: 10% of voting membersOn the day
- Annual statement to Consumer Affairs VictoriaDue in 14 days
- Notify Registrar of new SecretaryWithin 14 days
Running a club is a second job nobody applied for.
Victoria has tens of thousands of incorporated associations, almost all run by volunteers. The law asks a lot of them — and the paperwork usually lands on one tired secretary with a spreadsheet and an inbox.
Today Spreadsheets, emails and guesswork
- A members list nobody is sure is up to date
- Chasing fees member by member
- Meeting notices sent late or without the proxy form
- “Ratifying” decisions by email chains the rules don’t allow
- Deadlines with the regulator missed, then a scramble
Instead One place, done properly
- A register of members kept the way the law asks
- Members renew and pay online, straight to the club
- Notices issued with the right notice period, automatically
- Votes and ballots run the way the club’s own rules allow
- Reminders well before every deadline
One service, a desk for each role.
Each office-holder logs in and sees the jobs that belong to them. In a small club one person often wears two hats — they simply see both desks.
Secretary
- Register of members
- Notices and meeting papers
- Minutes and the minute book
- AGM paperwork and lodgements
Treasurer
- Membership fees and renewals
- Online payments to the club’s own account
- Cash and bank transfers recorded
- Who’s paid, at a glance
President & committee
- Agendas and quorum checks
- Motions, votes and results
- Conflict of interest register
- Compliance dashboard
Members
- Renew and pay online
- Keep their own details current
- Read notices and minutes
- RSVP, appoint a proxy, vote
It knows what the Act and your rules expect.
The service starts with Victoria’s Associations Incorporation Reform Act 2012 and the Model Rules, and lets each club record where its own rules differ. Other states and other kinds of organisation can follow.
- Works out who is entitled to vote at each meeting
- Enforces notice periods and includes proxy forms
- Runs secret ballots for contested elections
- Only offers remote voting or circular resolutions where a club’s rules permit them
- Tracks committee meetings, attendance and leave
- Keeps a record of every change, so the club can always show its working
Made for community groups, by community groups.
We never touch your members’ money
Membership fees go straight from members into the club’s own account. We take no cut of them.
Your records stay in Australia
Club data is stored on Australian servers, backed up nightly, and the club can download all of it at any time.
Surplus supports charitable work
Run on a not-for-profit basis. Any surplus is intended to support the charitable work of Interact Support Inc.
A low annual subscription, by the club’s tier.
Revenue under $300,000 — most community clubs.
Revenue $300,000 to $1 million.
Revenue over $1 million.
Pricing is indicative while the service is in development and will be confirmed after the pilot.
An association, running a service for associations.
association.asn.au is operated by Spreadable Ideas Inc, a Victorian incorporated not-for-profit association that develops practical community projects.
Spreadable Ideas Inc
Runs the service, signs up clubs and provides support. Reg. No. A0055927U.
Interact Support Inc
A Victorian charity providing advice, education and advocacy for people in need. Surplus from the service is intended to support its work.
Built by people who run associations
Developed by practitioners in association law, governance and mediation who sit on committees themselves.
Honest about the stage we’re at.
This is an early-stage project, not a finished product. We’ll prove it with real clubs before we offer it widely.
- DesignService design and Victorian rules mapped
- BuildFoundations, members register and fees
- Pilot clubsA Gippsland association first, then a handful of Victorian clubs
- Open to allSelf-serve sign-up for Victorian associations
Frequently asked questions
Is this only for Victorian associations?
To start with, yes — the first version is built around Victoria’s Associations Incorporation Reform Act 2012 and Model Rules. It is designed so other states’ associations laws, and other kinds of community organisation, can be added later.
Our club has its own rules, not the Model Rules. Does that matter?
No. During set-up the club records where its rules differ — for example a longer notice period, or whether it allows voting before a meeting — and the service follows them.
Does it give legal advice?
No. It helps a committee follow its own rules and the Act, and reminds it of deadlines. It is not a substitute for advice on a particular problem.
Who holds our members’ money?
The club does. Members pay straight into the club’s own payment account. Spreadable Ideas only receives the club’s annual subscription.
What happens to our records if we leave?
They belong to the club. The club can download its register, payments, minutes and documents at any time.
Why association.asn.au?
Because the service exists for one purpose: helping Australian associations run themselves well. It is operated by an incorporated association, for incorporated associations.
Would your club like to be part of the pilot?
We’d love to hear from secretaries, treasurers and committees of Victorian incorporated associations — especially smaller clubs doing it all by hand.
Contact Spreadable Ideas